Career opportunities
Currently seeking a part-time administrative assistant, marketing coordinator and an Outdoor Education Assistant.
​Details below.
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Administrative Assistant (Part-time)

Polaris School and Centre is seeking an administrative assistant for the 2023-2024 school year. Having opened our doors in September 2018, Polaris School and Centre is a small, independent Waldorf-inspired school in the heart of Ottawa.  We are currently looking for an individual to join our team and our growing and diverse school community.
 
Working closely with and under the supervision of the School Administrator and Teachers, the Administrative Assistant will assist with various administrative duties, manage student records, assist in marketing & coordinating fundraising activities and maintain the school facilities.
 
Responsibilities include:
  • Provide administrative assistance to school administration and teachers, including maintaining yearly student directory and internal class and staff directories and creation and maintenance of an annual school calendar.
  • Coordinate school purchases, including items for classrooms, office and cleaning supplies and maintain respective inventory levels.
  • Registrar work – to assist with updating, maintaining and following up on student records. Implement provincial Ontario Student Records for all current students and maintain files according to Ministry guidelines, including all Ministry of Education reporting through the ONSYS system and annual NOI submission. This includes coordinating school photos.
  • Coordinate and oversee provincial/municipal requirements, including weekly water pipe flushing logs and annual lead testing procedures as per Ministry of Environment requirements, annual fire drills.
  • Coordinate use of facilities, including reservations, payments, cleaning, contracts and insurance requirements for room rentals. Point of contact for custodial staff.
  • Collaborate with the Facilities Coordinator to ensure the maintenance, repair, and development of the school building and grounds and address any health and safety issues.
  • Coordinate and execute fundraising activities in coordination with volunteers, including the annual Winter and Sunshine Fairs by guiding volunteers through planning and execution.
  • Work with the Administrator and Marketing Coordinator in developing and executing school communication through newsletters, updates, reminders.  
  • Attend bi-weekly administrative meeting.
  • Other administrative duties as needed.
 
Education & Experience
  • A minimum of one year administrative experience preferred.
  • Prior experience in a school setting and experience working with ONSYS beneficial.
  • Familiarity with Waldorf pedagogy an asset.
  • Be willing to receive instruction and work collaboratively with staff and volunteers.
  • Demonstrate excellent communication and interpersonal skills in the completion of all duties and towards students, parents and colleagues.
  • Provide a satisfactory vulnerable sector check.
  • Hold current first aid certification an asset.

Salary:   $22/hour, 15 hours/week

If interested, email a letter of intent, your resume and two references to careers@polarisschool.ca by August 23rd, 2023.

We look forward to hearing from you!
Marketing Coordinator (Part-time)
 
Polaris School and Centre is seeking a marketing coordinator for the 2023-2024 school year. Having opened our doors in September 2018, Polaris School and Centre is a small, independent Waldorf-inspired school in the heart of Ottawa.  We are currently looking for an individual to join our team and our growing and diverse school community.
 
Working closely with the School Administrator, Teachers and Marketing Committee, the Marketing Coordinator will oversee and assist in implementing the school’s marketing plan as defined at the beginning of each year.  
 
Responsibilities may include:
  • Working with the Marketing Committee and School Administrator, implement a marketing strategy to enhance Polaris’ brand identity, broaden awareness of our mission, programs, fundraising, school store and established priorities.
  • Maintaining and updating website content.
  • Creating and publishing high-quality written and visual content on all social platforms (Facebook, Instagram, email campaigns) to drive engagement, grow and foster our community. Monitoring the wider social media environment to identify relevant content sharing opportunities.
  • Engaging with and interviewing people who are part of the Polaris community to develop content for newsletters, website and social media posts, with a strong focus on storytelling and highlighting the school’s inclusive, diverse and inviting community. This includes taking photos and creating videos and written content such as postcards, brochures etc.
 
Education & Experience
  • Post-secondary qualification in a relevant field and/or minimum of 1 year experience in marketing.
  • Prior experience in a school setting beneficial.
  • Familiarity with Waldorf pedagogy and a passion for the approach an asset.
  • Be willing to receive instruction and work collaboratively with staff and volunteers.
  • Demonstrate excellent communication and interpersonal skills in the completion of all duties and towards students, parents and colleagues.

Salary:   $25/hour, 3 to 4 hours/week

If interested, email a letter of intent, your resume and two references to careers@polarisschool.ca by August 23rd, 2023.
 by Outdoor Education Assistant (Part-time)

Polaris is currently looking for a part-time Outdoor Education Assistant to co-teach alongside Nature Connect’s Lead Outdoor Facilitator for the 2023/2024 school year. The Assistant helps facilitate Nature Connect weekly Friday sessions with the aim of increasing children’s confidence, social and emotional development, strengthening their connection to nature and the outdoors and physical knowledge and skills.
 
Sessions are planned by the Lead Facilitator and supported by the Assistant. The Assistant is welcome to bring forth ideas and assist with lesson planning and teaching. There will be time before and after sessions for planning and reflection.
 
Successful candidates must have experience working with children in an outdoor setting, creating an engaging and supportive environment. They must be flexible and be able to respond to the changing needed of the children. They must be able to administer basic first aid (certification required). As an outdoor/all-weather program, applicants must have a love of the great outdoors and be prepared for all types of weather.  

Assets:
  • Outdoor Education Certificate and/or teaching experience in an outdoor education program
  • Knowledge of Bushcraft Skills
  • Knowledge of child development and behaviour management
  • Ability to work well in a team
 
Rate: $20 to $24/hour based on experience and education. 
Hours: Fridays, Sept. to June 8 am to 4pm
 
To apply, please submit a cover letter and resume to careers@polarisschool.ca by August 16th. 

Note that we are also looking for outdoor instructors interested in being added to our supply teaching list for Nature Connect. Please contact the school if you are interested. 
2023-2024 Specialty Teachers

​Polaris School and Centre is currently seeking part-time specialty teachers for the 2023-2024 school year in the following subjects:
  • French as a second language
  • Handwork
  • Music and/or Choir
  • Movement, Circus Arts, etc.
The ideal candidates will have prior teaching experience and be familiar with or have an interest in Waldorf education. Preference will be given to those with Waldorf training and/or Waldorf teaching experience. 

We are looking for talented and motivated individuals who enjoy working with children, teaching and who work well in a collaborative manner.

Hours will vary based on subject. Please contact us for more information.

If interested, email a letter of intent and your resume to careers@polarisschool.ca.

We look forward to hearing from you!
Supply Teachers

We are always looking for individuals to add to our supply teaching list for the kindergarten and grade school. If you are interested please send your CV and a cover letter to careers@polarisschool.ca.